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Speaker Contract 2026

CryoCON 2026

May 15-17, 2026

Embassy Suites- Denton Convention Center

SPEAKER CONTRACT

Terms and Conditions

Please carefully read the following contract, terms, and conditions relating to your participation in CryoCON 2026 (“Event”), run, managed, and conducted by CryoCON LLC and its directors, officers, employees, interns, agents, contractors, representatives, and assigns (“Promoter”). By speaking at and attending this Event, you and your
representatives, agents, and employees (the “Speaker”) signify your acceptance of and obligation to this Contract and its Terms and Conditions (“Contract”). Speaker shall be bound by this Contract and any such amendments or additional terms, conditions, rules and/or regulations which may be established by CryoCON LLC.

The relationship between Speaker and Promoter (and Promoter’s employees, agents, and assigns) (“Parties”) and all claims arising out of or related to that relationship, shall be governed by this Contract and the Release and Waiver of Liability.

The Event will take place at the Embassy Suites- Denton Convention Center (“Facility”) and shall officially run from May 15-17, 2026.

Speaking Requirements

Promoter has the sole right and discretion to remove a Speaker for any reason, including, but not limited to providing false information, or violations of local, state, or federal laws.

Speakers will not be paid a fee and are solely responsible for their transportation and lodging. If Speakers are provided any taxable income, CryoCON and Promoter will provide a 1099-MISC.

To ensure that all presentations are educational and meet the Event’s objectives, Speakers must present workshop materials in advance and participate in rehearsal as deemed appropriate by Promoter.

Promoter shall have sole control over attendance policies. Promoter does not guarantee specific volumes or levels of attendance at the Event, or any designated workshops, break-out sessions, or panels. Speaker shall not be entitled to any refund, in full or in part, of any amounts paid based on actual attendance level.

Compliance With Laws, Rules, and Regulations

Speaker shall not engage in any display, publication, performance, or other activity which is in conflict with any applicable law, regulation, rule or ordinance, nor shall Speaker engage in any lewd display, publication or performance.

Independent Contractor

Every party to this Contract shall act solely as an independent contractor, and nothing in this Contract shall be construed to give any party the power or authority to act for, bind, or commit any other party in any way whatsoever. Nothing herein shall be construed to create the relationship of partners, principal and agent, employer-employee, or joint venture partners between the Parties.

Insurance

Speaker must have comprehensive general liability insurance, including contractual liability and liability for personal injury, bodily injury, property damage, and completed operations liability with a combined single limit of not less than $1,000,000 each occurrence. The policy must name CryoCON LLC as an additional insured. Speaker’s registration is not complete until insurance has been verified by Promoter.

Fire, loss theft, and personal liability insurance, may be procured by Speaker at his/her own expense and CryoCON LLC must be named as an additional insured.

A certificate of insurance must be provided to Promoter no later than fifteen (15) days prior to the Event (Thursday, April 30, 2026).

Intellectual Property Indemnification

Speaker shall indemnify CryoCON LLC and Promoter from any and all claims, causes of action, suits, damages, cost, expenses, or demands, arising out of any infringement or alleged infringement of intellectual property rights (including, but not limited to patents, trademarks, copyrights, trade dress, and other similar rights) used by the Speaker in conjunction with the Event. This provision specifically covers legal fees and expenses that may arise from such issues.

Speaker further and hereby releases, waives, discharges, covenants not to sue, and holds harmless CryoCON LLC and Promoter from liability from any and all claims, including negligence on the part of Promoter (regardless of whether such cause was foreseeable or attributable to a negligent act or omission), resulting in any injury, (including, but not limited to, personal injury, disability, and death); business losses; illness; damages or losses; claims; liabilities; or expenses, of any kind, that Speaker may experience or incur in connection with any infringement or alleged infringement of intellectual property rights.

Audio/Visual Release

By participating in the Event, Speaker understands that Speaker’s presentation may be recorded live and/or captured in still and/or digital photographs. Speaker grants Promoter and its employees, agents, and assigns permission to take and use visual/audio images.

Visual/audio images are any type of recording, including but not limited to photographs; digital images; drawings; renderings; voices; sounds; video recordings; audio clips; or accompanying written descriptions (“Images”). Speaker agrees that Promoter owns the Images and all rights related to them. The Images may be used in any manner or media, such as Promoter’s websites; publications; promotions; broadcasts; advertisements; and posters, without notifying Speaker. Speaker waives any right to inspect or approve the finished Images or any printed or electronic matter that may be used with them, or to be compensated for them. Speaker releases Promoter and its employees, agents, and assigns, including any firm authorized to publish, broadcast and/or distribute a finished product containing the Images, from any claims, damages or liability which Speaker may ever have in connection with the taking or use of the images or printed material used with the Images.

No photography and/or videotaping will be permitted without prior written authorization by Promoter.

Medical Claims

No verbal, written, or implied medical statements or claims shall be made concerning any product or procedure that is not approved by the FDA.

No Guarantee of Success

CryoCON LLC makes no express or implied warranty as to the success or profitability you will have from speaking at the Event.

Liability Waiver

In consideration for being permitted to speak at the Event and its related activities, Speaker agrees to assume all risk and accept sole responsibility for any injury, (including, but not limited to, personal injury, disability, and death); business losses; illness; damages or losses; claims; liabilities; or expenses, of any kind, that Speaker may experience or incur in connection with speaking at and attending the Event and its related activities.

Further, Speaker hereby releases, waives, discharges, covenants not to sue, and holds harmless CryoCON LLC and Promoter from liability from any and all claims, including negligence on the part of Promoter (regardless of whether such cause was foreseeable or attributable to a negligent act or omission), resulting in any injury, (including, but not limited to, personal injury, disability, and death); business losses; illness; damages or losses; claims; liabilities; or expenses, of any kind, that Speaker may experience or incur in connection with speaking at and attending the Event and its related activities.

Speaker further agrees to indemnify and hold harmless CryoCON LLC and Promoter from liability for any of Speaker’s reckless, negligent, or intentional acts or omissions while speaking at and attending Event or any off-site activities.

In addition, Speaker agrees to defend, indemnify, and hold harmless O'Reilly Hotel Partners-Denton, LLC and O'Reilly Hospitality Management, LLC, and their respective owners, managers, franchisors, officers or directors, agents, employees, subsidiaries and affiliates (“Hotel”) against all damages, claims, losses, injuries, fines, liabilities and Speaker’s negligence, gross negligence, or willful misconduct, directly or indirectly related to or arising from Speaker's use of any part of the Hotel or attendance at the Event. This indemnity obligation shall apply to any accident, property damage, bodily injury, death, or other occurrence to any person or persons or property, including the person or property of Speaker, its agents, employees, and business invitees. Hotel shall not be responsible or liable for any loss, damage, or claims arising out of Speaker's activities at the Facility, except for any claims, loss, or damages arising directly from the Hotel’s own negligence.

Cancellations

Speaker registration may be canceled with full refund, provided written notification is received, any time up until thirty (30) days before the Event start date (before Wednesday, April 15, 2026).

No refunds will be granted after Wednesday, April 15, 2026

Refund requests should be submitted in writing to:

Kelly Carden

214-766-4363

Kelly@cryoconvention.com

Force Majeure

Should Promoter be unable to host the Event due to an Event of Force Majeure, Promoter may reschedule the Event, at its discretion, within twenty-four (24) months from its original date. “Event of Force Majeure” shall mean any and all acts of God, strikes, governmental rules and regulations, wars, riots, vandalism, terrorist threats, epidemics, pandemics, lightning, earthquakes, hurricanes, storms, floods, fire or other casualty, civil disturbances, explosions, breakage or accidents to equipment or machinery or any other cause that is not reasonably within the control of Promoter.

The parties specifically agree that an Event of Force Majeure may include governmental requirements imposed in response to an underlying event like an epidemic or pandemic (such as the governmental requirements implemented in 2020 to curb the spread of the Covid-19 pandemic), which render Promoter unable to present the Event.

If the Event is rescheduled, all contracts and payments will be transferred to the rescheduled date. If the Event is cancelled in its entirety, Promoter may retain as much of Speaker’s payment as shall be required to compensate Promotor or the Facility for expenses incurred up to the time such contingency shall have occurred.

Jurisdiction

The relationship between the Parties and all claims arising out of or related to that relationship, including, but not limited to, the construction and interpretation of this Contract, will be governed by the substantive laws of the State of Texas. Promoter’s principal office is in the State of Texas and this registration site is controlled by Promoter from its offices within the State of Texas. The Event’s registration website can be accessed from all 50 states, as well as from other countries around the world. As each of these jurisdictions has laws and regulations that may differ from those of the State of Texas, by registering for the Event through this site, Speaker and Promoter agree that the statutes and laws of the State of Texas, without regard to conflicts of laws principles, will apply to all matters relating to use of this site (whether grounded in tort, contract, law, or equity) and any injury incurred by Speaker (whether grounded in tort, contract, law, or equity) in connection with the Event. In the case of a dispute, Speaker and Promoter agree that any litigation arising between the Parties shall be brought only in the state or federal courts having subject matter jurisdiction in Tarrant County, Texas. Speaker irrevocably and unconditionally consents to the jurisdiction of any such court and irrevocably and unconditionally waives any defense of an inconvenient forum; any objection to venue with respect to any such action or proceeding; and any right of jurisdiction on account of the place of residence or domicile of any individual or company that is a party to such action or proceeding.

Miscellaneous

Entire Agreement--this Contract, along with the Release and Waiver of Liability, sets forth the entire understanding between Speaker and Promoter and supersedes all other prior written and oral understandings pertaining to the Event or the relationship between the Parties. No modification of this Contract shall be valid unless made in writing and signed by the Parties.
Waiver--no waiver by Promoter of any of the provisions of this Contract will be deemed, or will constitute, a waiver of any other provision, whether similar, nor will any waiver constitute a continuing waiver. No waiver will be binding unless executed in writing by Promoter.
Mutual Non-disparagement--the Parties agree that they will represent each other's business in a positive light and not disparage, or in any way communicate to any person (including, but not limited to, any customer, vendor, Speaker, Exhibitor or news media), any negative information or opinion concerning the business of the other party or the Event. In the event of the violation of this provision, the other party shall be entitled to injunctive relief (including a cease-and-desist order) and equitable relief (including damages for defamation and/or tortious interference with business relationship).
Attorneys’ Fees and Costs--If legal proceedings are brought by either Party to enforce the terms of this Contract, the prevailing party shall be entitled to recover all expenses (including, but not limited to, reasonable attorney fees, legal expenses and reasonable costs of collection) paid or incurred by such prevailing party in endeavoring to enforce the terms, conditions, or provisions of this Contract and/or collect any amount owing in accordance with this Contract. As used herein, “prevailing party” shall mean the party entitled to recover his, her, or its cost of such action, suit, or proceeding, whether or not the suit proceeds to final judgment, and as used herein, “attorneys’ fees” shall mean the full and actual costs of any legal services actually rendered in connection with the matters involved, calculated on the basis of the usual fee charged by the attorneys performing such services, and shall not be limited to “reasonable attorneys’ fees” as defined by any statute or rule of court.
Assignment--Any assignment of this Contract by any party hereto without the prior written consent of the other party shall be void and of no effect.
No Third-Party Rights--this Contract governs the conduct of Speakers at the Event and are not to be construed as conferring any right or benefit upon any third party.
Amendments--any and all matters or questions not specifically covered by this Contract shall be decided solely by Promoter. General rules and regulations may be amended at any time by Promoter without notice, and all such amendments shall be binding on Speaker.

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July 8, 2025 5:32 am CDT

Speaker Contract 2026 Uploaded by Thomas Picolo-Donnelly - tom@simplifybiz.com IP 176.248.132.7