WP E-Signature by Approve Me - Sign Documents Using WordPress -

Exhibitor Contract 2026

CryoCON 2026

May 15-17, 2026

Embassy Suites by Hilton- Denton Convention Center

EXHIBITOR CONTRACT

Terms and Conditions

Please carefully read the following contract, terms, and conditions relating to your participation in CryoCON 2025 (“Event”), run, managed, and conducted by CryoCON LLC and its directors, officers, employees, interns, agents, contractors, representatives, and assigns (“Promoter”). By attending this Event, you and your guests, representatives, agents, and employees (the “Exhibitor”) signify your acceptance of and obligation to this Contract and its Terms and Conditions (“Contract”). Exhibitor shall be bound by this Contract and any such amendments or additional terms, conditions, rules and/or regulations which may be established by CryoCON LLC.

The Event will take place at the Embassy Suites by Hilton- Denton Convention Center (“Facility”) and shall officially run from May 15-17, 2026.

Exhibitor Space

Exhibitor’s leased space (“Exhibitor Space”) is not reserved until payment has been made in full, all insurance requirements are verified, and all requisite contractual agreements, including this Contract and the Release and Waiver of Liability has been executed for Exhibitor and all of its guests, representatives, agents, and employees. Once Exhibitor Space is reserved, all Exhibitors will be responsible for uploading Exhibitor information (logo; insurance declaration pages; marketing materials; etc.) into the CryoCON portal (“Portal”). Exhibitor is solely responsible for the timely upload of these files and agrees to hold Promotor harmless for Exhibitor’s negligence in conjunction with the upload of Exhibitor files.

Promoter reserves the right to determine the eligibility of any company or product for inclusion in an exhibition space and may reject any company or product’s inclusion at its sole discretion.
Exhibitor shall not assign or sublet Exhibitor Space or exhibit any programs or services other than those specified in the contract for Exhibitor Space unless pre-approved in writing by Promoter.
Exhibitor is wholly responsible for the safety of any Event attendee (“Attendee”) who enters, uses, or participates in any activities in Exhibitor Space. If Exhibitor creates an interactive experience, whether through products; samples; or product demonstrations, Exhibitor is wholly responsible for establishing; clearly displaying; and following safety protocols for Attendees.

Exhibitor shall indemnify Promoter from any and all claims, causes of action, suits, damages, cost, expenses, or demands, arising out of Exhibitor’s use of Exhibitor Space in conjunction with the Event, regardless of whether any loss or damage is attributable to negligence on the part of Promoter or Facility. This provision specifically covers legal fees and expenses that may arise from such issues.

In addition, Exhibitor shall indemnify Promoter from any and all claims of liability and/or warranty/guaranty violations arising from any product sales. Exhibitor is solely responsible for all terms, conditions, warranties, and guarantees for any product sales made at or during the Event.

Exhibitor is required to have competent personnel in charge of Exhibitor Space throughout the Event.
Exhibitor is solely responsible for any damage to the Facility or Exhibitor’s Space during shipping, transport, moving, or setup.
Merchandise sales must comply with all local, state, and federal laws and regulations. Food or drink samples must be authorized and approved by Promoter and Facility no less than 15 days before the Event.
Lotteries, drawings, guessing games, or prize contests of any kind sponsored by Exhibitor are subject to Promoter’s approval and scheduling. Display material must be confined to Exhibitor’s booth area. No placard, stickers, or other signs that are not related to the Exhibitor who has registered and paid for the Event will be allowed in Exhibitor’s booth area or anywhere else in the show. No horns, bells, alarms, or flashing lights will be permitted to be operated. No advertising or printed material, which in Promoter’s opinion is undignified or otherwise objectionable, shall be distributed.
Exhibitor agrees that distribution of printed material, including, but not limited to brochures and flyers, is only allowed within Exhibitor’s Space. Exhibitor agrees that Exhibitor Space shall be approved before the Event begins and shall remain in substantially the same condition as it was when approved by Promoter. Promoter reserves the right to reject, eject, or prohibit any part of Exhibitor’s Space, with or without giving cause. If the Exhibitor is ejected by Promoter, there shall be no return of any amount paid by the Exhibitor.
Promoter, at its sole discretion, reserves the right to change booth assignments or locations, provided that Promoter will maintain booth assignments at an equivalent size or larger.
If Exhibitor fails to occupy Exhibitor Space by 2:00 p.m. on May 15, 2026, such space may be repossessed by Promoter for any purposes it deems fit. In this circumstance, Exhibitor is not relieved of the duty to pay any for such space, nor will Exhibitor be entitled to a refund of any payments made. Exhibitor is required to occupy Exhibitor Space from 2:00 p.m. on May 15, 2026 through 6:00 p.m. on May 17, 2026. Any failure to abide by these guidelines may result in the repossession of Exhibitor Space for any purposes Promoter deems fit. In addition, Exhibitor is not relieved of the duty to pay any for such space, nor will Exhibitor be reimbursed, refunded, or allowed charge-backs. Furthermore, Exhibitor may be prohibited from participating in future events hosted by Promoter.
Exhibitor fees are non-refundable (except as provided in the “Force Majeure” provision, infra), and charge-backs are not allowed. In the event Exhibitor requests a charge-back that is later denied, Exhibitor agrees to reimburse Promoter for all legal fees and expenses that may arise from such issues. Jurisdiction over these matters is governed in accordance with the “Jurisdiction” provision, infra.
Exhibitor must comply with union work rules where applicable and provide workman’s compensation coverage where applicable, all at its sole expense.
Unless otherwise authorized in this Contract, Exhibitor may not utilize third party contractors without the prior express written agreement of Embassy Suites by Hilton-Denton Convention Center, CryoCON LLC, and Promoter.
A $30.00 fee will apply to hang each sign hung by rigging points on the walls and/or ceilings (“Banners”), per Exhibitor’s request. Hanging of Banners may only be completed by Facility Engineering Staff. Should you require these services, please contact Kate Nichols (Assistant Director of Sales-Embassy Suites by Hilton-Denton Convention Center) at 940.243.3799 at least 15 days before the Event. All Banner fees will be billed directly to the Exhibitor and be applied to the Exhibitor’s individual folio.
Exhibitors must provide load-in times, load-in equipment, requests for power, requests for water, information regarding materials being shipped, credit card information, booth set-up and break down times, and certificates of insurance via the Portal no later than (Friday, April 10, 2026).

Setup, Care, and Staffing of Exhibitor Space

Exhibits may be installed beginning May 14, 2026, at 12:00 p.m. and installations must be completed, and all shipping materials removed, by May 15, 2026, at 2:00 p.m. Should you need more time for set up, please contact Promotor at least 15 days before the Event.

Exhibit dismantling will begin following the closing of the show, May 17, 2026, beginning at 7:00 p.m. (“Closing Time”). Exhibitor Space must be clean, clear, and dismantled no later than 4:00 p.m. on May 18, 2026. No dismantling will be permitted before Closing Time, and Exhibitor is prohibited from dismantling, packing, or removing items from the Exhibitor Space prior to the end of the Event without prior approval from Promoter.

During the Event, Exhibitor Space must be presentation ready and Exhibitor must be on duty not later than one-half (1/2) hour PRIOR to the published opening hours of the Event-May 15, 2026, at 6:00 p.m. In, addition, Exhibitor MUST remain at the Exhibitor Space until Closing Time. Actual full-time occupancy or staffing of Exhibitor Space by Exhibitor personnel is mandatory. Exhibitors failing to comply with this requirement shall forfeit their rights to said space as well as any and all monies paid. In addition, Promotor may use said space in such manner as it may deem in the best interest of the show. (We recommend that two people be available to man Exhibitor Space during meals, breaks, etc.) Exhibitor Space may have no more than six representatives at any one time without prior approval of the Promoter. Everyone must have tickets and clearly display an Event badge printed at registration. Exhibitors are responsible for the conduct of their employees, guests, attendees, and permitted contractors, and will promptly pay for all damages incurred by the Facility or Promotor due to the actions or omissions of Exhibitor or its employees, guests, attendees, or permitted contractors.

Please refer to the schedule posted at Cryoconvention.com for additional details regarding exact hours for the Event.

Audio-Visual and Electric In Exhibitor Space

Five Star is the exclusive provider for audio-visual and electric (“Event Technology”) at the Facility. Event Technology includes, but is not limited to electrical, audio, video, lighting, internet, and rigging. Costs and fees for Event Technology are determined by Five Star and the Facility. Exhibitor may not utilize third-party contractors for these services.

Exhibitor should contact Five-Star directly for details regarding Event Technology services and rates:

Christian Roberts

Director of Event Production

croberts@five-starav.com

630.236.8712

Exhibitors requiring under 120 volts must contact and submit any power needs to Five-Star no less than fourteen (14) days prior to the load-in day.

Exhibitors requiring over 120 volts must contact and submit any power needs to Five-Star no less than thirty (30) days prior to the load-in day.

Exhibitor agrees that it is wholly responsible for any and all charges and expenses that it incurs in connection with Event Technology. All Event Technology fees will be billed directly to the Exhibitor and be applied to the Exhibitor’s individual folio.

Exhibitor further and hereby releases, waives, discharges, covenants not to sue, and holds harmless Promoter and its directors, officers, employees, interns, agents, contractors, and representatives from liability from any and all claims, including negligence on the part of Promoter (regardless of whether such cause was foreseeable or attributable to a negligent act or omission), resulting in any injury, (including, but not limited to, personal injury, disability, and death); business losses; illness; damages or losses; claims; liabilities; or expenses, of any kind, that Exhibitor may experience or incur in connection with Event Technology.

Water In Exhibitor Space

The Facility will provide all water needed in Exhibitor Space. Additional costs could be incurred for any water provided.

Sponsor should contact Kate Nichols (Assistant Director of Sales-Embassy Suites by Hilton-Denton Convention Center) at 940.243.3799 to discuss water needs and rates.

Exhibitor agrees that it is wholly responsible for any and all charges and expenses that it incurs in connection with any water needs. Any such charges will be applied to the Exhibitor’s individual folio.

Additional Materials in Exhibitor Space and Fire Marshal Approval

Any and all materials and/or equipment necessary for use in Exhibitor Space, which is not provided by the Facility or Five-Star (e.g., nitrogen or oxygen gas), must be procured and provided by Exhibitor.

All materials and equipment which could pose a threat to Attendees or the Facility must be approved no later than March 15, 2026. Items that must be approved can be found on the Exhibitor portal at Cryoconvention.com.

Exhibitors must submit the required information of Hazard Materials via the Exhibitor Portal, by or before March 15, 2026, for approval and to facilitate permit approval from the Fire Marshal. Exhibitors who do not comply with this deadline will be prohibited from using unapproved materials in Exhibitor Space.

Promoter will obtain required permits for any such materials and/or equipment. In the event a permit is denied, Promoter will notify Exhibitor as soon as possible.

All decorations must be flame proof, and an affidavit including flame-proofing must be available for inspection by Fire Department Representatives.

Damage to Exhibitor Space

Gaffer Tape is the only tape approved by the hotel.

Duct tape, screws, nails, staples, glue, and/or tacks are not permitted on any part of Exhibitor Space or the Facility, including, but not limited to floors, carpets, walls, ceilings, or woodwork. In addition, paint, glitter, and/or confetti are not allowed at/in the Facility.

Care should be taken to avoid any damage to any part of the Exhibitor Space or Facility. Should any such damage occur, Exhibitor shall be solely liable for any damages incurred. Damages may result in a Facility-issued fee of between $250.00-$2500.00. Any such fees will be billed directly to Exhibitor and applied to the Exhibitor’s individual folio.

Shipping of Materials for Exhibitor Space

Exhibitor is solely responsible for shipping, handling, and costs associated with transporting its equipment, materials, and promotional items. Promoter is not responsible for any lost, missing, or damaged materials, equipment, or promotional items, nor is Promoter responsible for any costs associated with shipping and handling. Shipping insurance is highly recommended.

Exhibitors have the choice of either (1) shipping materials to the Black-Tie warehouse; or (2) shipping/transporting materials directly to the Facility.

Details regarding CryoCON’s preferred method of shipping (Black-Tie) will be provided once payment in full is received and Exhibitor Spaces have been assigned.

In the event an Exhibitor would like to mail shipments directly to the Facility, the following instructions must be followed:

The Facility and Exhibitor are solely responsible for coordinating, accepting, and dispersing any shipments.

Due to limited storage, shipments made directly to the Facility must NOT arrive earlier than 72 hours prior to the Event. Neither Promotor, Facility, nor CryoCON LLC shall be responsible for shipments arriving more than 72 hours prior to the Event.

All shipment items received by the Facility will incur a standard per-piece/per-day handling charge. These charges are assessed for incoming AND outgoing parcels. Charges will be billed directly to Exhibitors and applied to the Exhibitor’s individual folio, and in no event will Promotor, Facility, or CryoCON LLC be responsible for shipments from Exhibitors.

0 – 5 lbs. $5

5 – 20 lbs. $10

20 – 50 lbs $25

50 – 75 lbs $50

75 – 100+ lbs $70

*Parcels received or stored more than three days pre/post the contracted arrival/departure dates are subjected to the above-referenced rates doubling.

Please contact Lauren Jay at the Embassy Suites by Hilton- Denton Convention Center (940.243.3799) directly for exact pricing and additional shipping instructions.

Exhibitor hereby releases, waives, discharges, covenants not to sue, and holds harmless CryoCON LLC and Promoter from any and all claims, including negligence on the part of Promoter (regardless of whether such cause was foreseeable or attributable to a negligent act or omission), resulting in any injury, (including, but not limited to, personal injury, disability, and death); business losses; illness; damages or losses; claims; liabilities; or expenses, of any kind, that Exhibitor may experience or incur in connection with shipping of materials, equipment, or promotional items for Exhibitor’s Space.

Insurance

Exhibitor must have comprehensive general liability insurance, including contractual liability and liability for personal injury, bodily injury, property damage, and completed operations liability with a combined single limit of not less than $1,000,000 each occurrence. The policy must name CryoCON LLC and Facility (O’Reilly Hotel Partners-Denton, LLC dba Embassy Suites Denton Convention Center 3100 Town Center Trail Denton, TX 76201) as additional insureds. Exhibitor’s registration is not complete until insurance has been verified by Promoter, but must be uploaded to the Portal no later than fourteen (14) days before The Event Date.

Fire, loss theft, and personal liability insurance, may be procured by Exhibitor at its own expense and CryoCON LLC must be named as an additional insured.

Security and Damages

Neither CryoCON LLC, Promoter, nor the Embassy Suites by Hilton-Denton Convention Center shall be responsible for security. Likewise, neither CryoCON LLC, nor the Embassy Suites by Hilton-Denton Convention Center shall be responsible for damages or losses to any personal property or articles brought into the Facility, for any item left unattended, or for loss or damage which occurs in Facility’s parking areas.

Neither CryoCON LLC, Promoter, nor the Embassy Suites by Hilton-Denton Convention Center shall be responsible for any loss or damage to any equipment, exhibits, samples, displays, properties, materials or personal effects brought into the Facility, regardless of whether any loss or damage is attributable to negligence on the part of Promoter or Facility. Exhibitor further accepts full responsibility for any damages resulting from any action or omission of their guests, representatives, agents, employees, vendors, and contractors in conjunction with the event.

Intellectual Property Indemnification

Exhibitor shall indemnify CryoCON LLC and Promoter from any and all claims, causes of action, suits, damages, cost, expenses, or demands, arising out of any infringement or alleged infringement of intellectual property rights (including, but not limited to patents, trademarks, copyrights, trade dress, and other similar rights) used by the Exhibitor in conjunction with the Event. This provision specifically covers legal fees and expenses that may arise from such issues.

Exhibitor further and hereby releases, waives, discharges, covenants not to sue, and holds harmless CryoCON LLC and Promoter from liability from any and all claims, including negligence on the part of Promoter (regardless of whether such cause was foreseeable or attributable to a negligent act or omission), resulting in any injury, (including, but not limited to, personal injury, disability, and death); business losses; illness; damages or losses; claims; liabilities; or expenses, of any kind, that Exhibitor may experience or incur in connection with any infringement or alleged infringement of intellectual property rights. This provision specifically covers legal fees and expenses that may arise from such issues.

Exhibitor Speaking Requirements & Promotional Materials

Exhibitors may be asked to participate at designated workshops, break-out sessions, or panels as determined by Promoter. An Exhibitor that is asked to participate at designated workshops, break-out sessions, or panels is hereinafter defined as a (“Speaker”). Promoter does not guarantee that any Exhibitor will be allowed to moderate workshops, break-out sessions, or panels.

Promoter has the sole right and discretion to remove a Speaker for any reason, including, but not limited to providing false information. Speakers will not be paid a fee.

To ensure that all presentations are educational and meet the Event’s objectives, Speakers must present workshop materials in advance and participate in rehearsal as deemed appropriate by Promoter.

Promoter does not guarantee attendance at any designated workshops, break-out sessions, or panels. Promoter also does not guarantee a specific number of branded bags, lanyards, or other promotional items to be distributed at the Event.

Program Ads

Exhibitor is responsible for submitting ads and other materials by the ad deadline. Exhibitor will forfeit payment for any ad submitted after the deadline, not submitted at all; or any unusable ad. There will be no refunds or charge-backs allowed for ads.

Attendance

Promoter shall have sole control over attendance policies. Promoter does not guarantee specific volumes or levels of attendance at the Event. Exhibitor shall not be entitled to any refund, in full or in part, of any amounts paid based on actual attendance level.

Compliance With Laws, Rules, and Regulations

Exhibitor shall not engage in any display, publication, performance, or other activity which is in conflict with any applicable law, regulation, rule or ordinance, nor shall Exhibitor engage in any lewd display, publication or performance.

Exhibitor is responsible for obtaining all necessary governmental permits and licenses. Exhibitor shall comply with any rules promulgated by the owners or managers of the Renaissance Dallas Addison Hotel.
No firearms or other dangerous or harmful devices shall be brought into the Event or off-site events and activities.
The use of Drones/Unmanned Aircrafts (“UAV”) is strictly prohibited at all times throughout the entire Facility and the adjacent areas outside of the Facility. UAV’s are devices that are used or intended to be used for flight in the air with no on-board pilot (either controlled manually or through an autopilot using a data link to connect the pilot to the UAV).
Exhibitors are responsible for complying with all Federal, State and City fire and safety laws. Wiring must comply with fire department and underwriter’s rules. Smoking in Exhibitor’s Space is forbidden. City ordinances regarding smoking must be complied with at all times. Crowding will be restricted. Exhibitor shall not bring combustibles into the Facility.
Other than small product samples, no outside food or beverage of any kind shall be brought into, passed out, given away, sold, or consumed at any time during the Event. No alcohol shall be brought into the Event or off-site events and activities.

Audio/Visual Release

By participating in the Event, Exhibitor understands that portions of the Event may be recorded live and/or captured in still and/or digital photographs. Exhibitor grants Promoter and its employees, agents, and assigns permission to take and use visual/audio images. Visual/audio images are any type of recording, including but not limited to photographs; artificial intelligence, digital images; drawings; renderings; voices; sounds; video recordings; audio clips; or accompanying written descriptions (“Images”). Exhibitor agrees that Promoter owns the Images and all rights related to them. The Images may be used in any manner or media, such as Promoter’s websites; publications; promotions; broadcasts; advertisements; and posters, without notifying Exhibitor. Exhibitor waives any right to inspect or approve the finished Images or any printed or electronic matter that may be used with them, or to be compensated for them. Exhibitor releases Promoter and its employees, agents, and assigns, including any firm authorized to publish, broadcast and/or distribute a finished product containing the Images, from any claims, damages or liability which Exhibitor may ever have in connection with the taking or use of the images or printed material used with the Images.

No photography and/or videotaping will be permitted without prior written authorization by Promoter.

Medical Claims

No verbal, written, or implied medical statements or claims shall be made concerning any product or procedure that is not approved by the FDA. All documentation provided or displayed shall contain the following disclaimer: Any advice or information provided is for informational purposes only. Statements have not been evaluated by the Food and Drug Administration. Products are not intended to diagnose, treat, cure, or prevent any disease. Products are not intended to diagnose, treat, cure, or prevent any disease.

No Guarantee of Success

CryoCON LLC makes no express or implied warranty as to the success or profitability you will have from exhibiting, advertising, exhibiting, or promoting the Event.

Liability Waiver

In consideration for being permitted to participate in the Event and its related activities, Exhibitor agrees to assume all risk and accept sole responsibility for any injury, (including, but not limited to, personal injury, disability, and death); business losses; illness; damages or losses; claims; liabilities; or expenses, of any kind, that Exhibitor may experience or incur in connection with attending the Event and its related activities

Further, Exhibitor hereby releases, waives, discharges, covenants not to sue, and holds harmless CryoCON LLC and Promoter from liability from any and all claims, including negligence on the part of Promoter (regardless of whether such cause was foreseeable or attributable to a negligent act or omission), resulting in any injury, (including, but not limited to, personal injury, disability, and death); business losses; illness; damages or losses; claims; liabilities; or expenses, of any kind, that Exhibitor may experience or incur in connection with attending the Event and its related activities.

Exhibitor further agrees to defend, indemnify, and hold harmless CryoCON LLC and Promoter from liability for any of Exhibitor’s reckless, negligent, or intentional acts or omissions while attending and/or participating in the Event or any off-site activities.

Facility Waiver

Exhibitor agrees to defend, indemnify, and hold harmless O’Reilly Hotel Partners-Denton, LLC and O’Reilly Hospitality Management, LLC, and their respective owners, managers, franchisors, officers or directors, agents, employees, subsidiaries and affiliates (the “Released Parties”), against all damages, claims, losses, injuries, fines, liabilities and expenses (including attorney's fees), including but not limited to those caused by Exhibitor’s negligence, gross negligence, or willful misconduct, directly or indirectly related to or arising from Exhibitor’s use of any part of the Facility or attendance at the Event. This indemnity obligation shall apply to any accident, property damage, bodily injury, death, or other occurrence to any person or persons or property, including the person or property of Exhibitor, its agents, employees, and business invitees. Facility shall not be responsible or liable for any loss, damage, or claims arising out of exhibitor’s activities on the Facility’s premises except for any claims, loss, or damages arising directly from the Facility’s own negligence.

Force Majeure

Should Promoter be unable to host the Event due to an Event of Force Majeure, Promoter may reschedule the Event, at its discretion, within twenty-four (24) months from its original date. “Event of Force Majeure” shall mean any and all acts of God, strikes, governmental rules and regulations, wars, riots, vandalism, terrorist threats, epidemics, pandemics, lightning, earthquakes, hurricanes, storms, floods, fire or other casualty, civil disturbances, explosions, breakage or accidents to equipment or machinery or any other cause that is not reasonably within the control of Promoter.

The parties specifically agree that an Event of Force Majeure may include governmental requirements imposed in response to an underlying event like an epidemic or pandemic, which render Promoter unable to present the Event.

If the Event is rescheduled, all contracts and payments will be transferred to the rescheduled date. If the Event is cancelled in its entirety, Promoter may retain as much of Exhibitor’s payment as shall be required to compensate Promotor or the Facility for expenses incurred up to the time such contingency shall have occurred.

Jurisdiction

The relationship between Exhibitor and Promoter (and Promoter’s employees, agents, and assigns) (“Parties”) and all claims arising out of or related to that relationship, including, but not limited to, the construction and interpretation of this registration, will be governed by the substantive laws of the State of Texas. Promoter’s principal office is in the State of Texas and this registration site is controlled by Promoter from its offices within the State of Texas. The Event’s registration website can be accessed from all 50 states, as well as from other countries around the world. As each of these jurisdictions has laws and regulations that may differ from those of the State of Texas, by registering for the Event through this site, Exhibitor and Promoter agree that the statutes and laws of the State of Texas, without regard to conflicts of laws principles, will apply to all matters relating to use of this site (whether grounded in tort, contract, law, or equity) and any injury incurred by Exhibitor (whether grounded in tort, contract, law, or equity) in connection with the Event. In the case of a dispute, Exhibitor and Promoter agree that any litigation arising between the Parties shall be brought only in the state or federal courts having subject matter jurisdiction in Tarrant County, Texas. Attendee irrevocably and unconditionally consents to the jurisdiction of any such court and irrevocably and unconditionally waives any defense of an inconvenient forum; any objection to venue with respect to any such action or proceeding; and any right of jurisdiction on account of the place of residence or domicile of any individual or company that is a party to such action or proceeding.

Miscellaneous

Entire Agreement--this Contract, along with the Release and Waiver of Liability, sets forth the entire understanding between Exhibitor and Promoter and supersedes all other prior written and oral understandings pertaining to the Event or the relationship between the parties. No modification of this Contract shall be valid unless made in writing and signed by the parties.
Waiver--no waiver by Promoter of any of the provisions of this Contract will be deemed, or will constitute, a waiver of any other provision, whether similar, nor will any waiver constitute a continuing waiver. No waiver will be binding unless executed in writing by Promoter.
Mutual Non-disparagement--the Parties agree that they will represent each other's business in a positive light and not disparage, or in any way communicate to any person (including, but not limited to, any customer, vendor, Exhibitor or news media), any negative information or opinion concerning the business of the other party or the Event. In the event of the violation of this provision, the other party shall be entitled to injunctive relief (including a cease-and-desist order) and equitable relief (including damages for defamation and/or tortious interference with business relationship).
Attorneys’ Fees and Costs--If legal proceedings are brought by either Party to enforce the terms of this Contract, the prevailing party shall be entitled to recover all expenses (including, but not limited to, reasonable attorney fees, legal expenses and reasonable costs of collection) paid or incurred by such prevailing party in endeavoring to enforce the terms, conditions, or provisions of this Contract and/or collect any amount owing in accordance with this Contract. As used herein, “prevailing party” shall mean the party entitled to recover his, her, or its cost of such action, suit, or proceeding, whether or not the suit proceeds to final judgment, and as used herein, “attorneys’ fees” shall mean the full and actual costs of any legal services actually rendered in connection with the matters involved, calculated on the basis of the usual fee charged by the attorneys performing such services, and shall not be limited to “reasonable attorneys’ fees” as defined by any statute or rule of court.
Assignment--Any assignment of this Contract by any party hereto without the prior written consent of the other party shall be void and of no effect.
No Third-Party Rights--this Contract governs the conduct of Exhibitors at the Event and are not to be construed as conferring any right or benefit upon any third party.
Amendments--any and all matters or questions not specifically covered by this Contract shall be decided solely by Promoter. General rules and regulations may be amended at any time by Promoter without notice, and all such amendments shall be binding on Exhibitor.

Leave this empty:

Your legal name

Your email address

Please Confirm full name and signature.

Draw Signature
Type In Signature

Draw your signature with your mouse, tablet or smartphone Clear

I agree that I am and I agree this is a legal representation of my signature for all purposes just the same as a pen-and-paper signature

I agree that I am and I understand this is a legal representation of my signature

Adopt & Sign

Timestamp

Audit

December 18, 2025 6:08 am CDT

Exhibitor Contract 2026 Uploaded by Thomas Picolo-Donnelly - tom@simplifybiz.com IP 5.64.65.139