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Attendee Waiver 2026

CryoCON 2026
May 15-17, 2026
Embassy Suites by Hilton- Denton Convention Center

RELEASE AND WAIVER OF LIABILITY

Terms and Conditions

Please carefully read the following terms and conditions relating to your participation in CryoCON
2026 (“Event”), run, managed, and conducted by CryoCON LLC and its directors, officers,
employees, interns, agents, representatives, and assigns (“Promoter”). By attending this Event,
you (the “Attendee”) signify your acceptance of and obligation to this Release and Waiver of
Liability at CryoCON, May 15-17, 2026, to be held at the Embassy Suites by Hilton-Denton
Convention Center (“Facility”).

Attendee Conduct

Attendee is required to be respectful and professional to Promoter’s staff; location hosts; speakers;
and other Attendees and their guests or families throughout the Event, including during nonscheduled
downtime, breaks, and off-site events and activities. Promoter reserves the right to
remove Attendee from the Event location should they be deemed rude; harassing; uncooperative;
unprofessional; intoxicated; or in possession of unauthorized alcohol or any illegal substance,
including illegal CBD/hemp-derived products. In these cases, the Attendee’s tuition/fees for the
Event will not be reimburse, refunded, or allowed charge-backs, and the Attendee may be
prohibited from participating in future events hosted by Promoter.

Personal Responsibility with Alcohol

During designated times, alcoholic beverages could be available for Attendees who are 21 years
of age and up. Attendee acknowledges and agrees that any alcoholic beverages consumed are a
personal choice and responsibility. Attendee agrees to drink responsibly and will refrain from
driving if intoxicated. Attendee acknowledges that he or she alone is responsible for his or her
actions when consuming alcohol, and Promoter is in no way responsible for Attendee’s actions or
behavior. Attendee releases Promoter and its employees, agents, and assigns from any claims,
damages, or liability (whether for or against Attendee), which Attendee may ever have, in any
connection, with the use of alcohol, as more fully outlined in the section identified as Liability
Waiver (“Waiver”).

Audio/Visual Release

By participating in the Event, Attendee understands that portions of the Event may be recorded
live and/or captured in still and/or digital photographs. Attendee grants Promoter and its
employees, agents, and assigns permission to take and use visual/audio images. Visual/audio
images are any type of recording, including but not limited to photographs; artificial intelligence;
digital images; drawings; renderings; voices; sounds; video recordings; audio clips; or
accompanying written descriptions (“Images”). Attendee agrees that Promoter owns the Images
and all rights related to them. The Images may be used in any manner or media, such as
Promoter’s websites; publications; promotions; broadcasts; advertisements; and posters, without
notifying Attendee. Attendee waives any right to inspect or approve the finished Images or any
printed or electronic matter that may be used with them, or to be compensated for them. Attendee
releases Promoter and its employees, agents, and assigns, including any firm authorized to
publish, broadcast and/or distribute a finished product containing the Images, from any claims,
damages or liability which Attendee may ever have, in any connection, with the taking or use of
the images or printed material used with the Images, as more fully outlined in the section previously
identified as Waiver.

Attendees are prohibited from recording (whether via audio or video) during the Event.
Attendee agrees to this term as a condition of being allowed to attend the Event.

Drones

The use of Drones/Unmanned Aircrafts (“UAV”) is strictly prohibited at all times throughout the
entire Facility and the adjacent areas outside of the Facility. UAV’s are devices that are used or
intended to be used for flight in the air with no on-board pilot (either controlled manually or through
an autopilot using a data link to connect the pilot to the UAV).

Email Communications

Attendee consents to receive communications from Promoter by e-mail. Attendee agrees that all
agreements, notices, disclosures and other communications provided by Promoter satisfy any
legal requirement that such communications be in writing.

Privacy Policy

By participating in the Event, Attendee acknowledges and agrees that s/he is subject to the Privacy
Policies of Promoter.

Refunds

Event registration may be canceled with full refund (less a $75 processing fee), provided written
notification is received, any time up until thirty (30) days before the Event start date (before
Sunday, April 15, 2026.
No refunds will be granted within thirty (30) days of Event start date (after Sunday, April 15, 2026).

Refunds
Event registration may be canceled with full refund (less a $75 processing fee), provided written
notification is received, any time up until thirty (30) days before the Event start date (before
Sunday, April 15, 2026.
No refunds will be granted within thirty (30) days of Event start date (after Sunday, April 15, 2026).

Earnings Disclaimer

Promoter has taken every effort to accurately represent this Event and its potential to help
Attendees grow their businesses. It should be noted that statements made by Promoter, its
advertisers, its sponsors, or its exhibitors are only estimates of potential income. There is no
guarantee that Attendee will earn comparable income, and Attendee accepts the risk that earnings
and income will differ by individual. As with any business, results may vary and will be based on
individual capacity, business experience, expertise, and level of desire. There are no guarantees
concerning the level of success an Attendee may experience. Any testimonials or examples used
are exceptional results, which do not apply universally, and are not intended to represent or
guarantee that an Attendee will achieve the same or similar results. Each individual’s success
depends on his or her background, dedication, desire and motivation.

Disclaimer

Attendee understands and agrees that the views and opinions expressed during the Event are
those of the individual speakers and exhibitioners and do not reflect the views or opinions of
Promoter.

Confidentiality and Non-Compete

In consideration for being permitted to participate in the Event and its related activities, Attendee understands and agrees that the tools, processes, strategies, materials, and information presented in the Event are confidential, copyrighted, and proprietary to the Promoter and its Exhibitors. In consideration Attendee agrees not to record, duplicate, distribute, or utilize Event materials in any manner whatsoever without the express written permission of Promoter and/ or an Exhibitor. Any unauthorized use or distribution of these proprietary concepts, materials, and intellectual property by Attendee or Attendee’s representatives is strictly prohibited and will subject to legal action by either Promoter or Exhibitor. Attendee acknowledges that legal action and full damages may persue if these terms are violated.

Liability Waiver

In consideration for being permitted to participate in the Event and its related activities, Attendee:
understands that some activities available at the Event may be considered dangerous. Attendee
further agrees to assume all risk and accept sole responsibility for any injury, (including, but not
limited to, personal injury, disability, and death); business losses; illness; damages or losses;
claims; liabilities; or expenses, of any kind, including gross negligence, that Attendee may
experience or incur in connection with attending the Event and its related activities, including, but
not limited to testing services and products. Attendee also agrees to comply with any and all safety
protocol required by and Exhibitors (by way of example, wearing safety equipment, or meeting
other safety protocols).

Further, Attendee (and his or her heirs, personal representatives, and assigns) hereby releases,
waives, discharges, covenants not to sue, and holds harmless Promoter and its directors, officers,
employees, interns, agents, contractors, sponsors, facility hosts, representatives, and exhibitors
from liability from any and all claims, including negligence and/or gross negligence on the part
of Promoter (regardless of whether such cause was foreseeable or attributable to a
negligent act or omission), resulting in any injury, (including, but not limited to, personal injury,
disability, and death); business losses; illness; damages or losses; claims; liabilities; or expenses,
of any kind, that Attendee may experience or incur in connection with attending the Event and its
related activities, including, but not limited to testing services and products.
Attendee further agrees to indemnify and hold harmless Promoter its directors, officers,
employees, interns, agents, contractors, sponsors, facility hosts, representatives, and exhibitors
from liability for any of Attendee’s reckless, negligent, or intentional acts or omissions while
attending and/or participating in the Event or any off-site activities.

Jurisdiction

The relationship between Attendee and Promoter (and Promoter’s employees, agents, and
assigns) (“Parties”) and all claims arising out of or related to that relationship, including, but not
limited to, the construction and interpretation of this registration, will be governed by the
substantive laws of the State of Texas. Promoter’s principal office is in the State of Texas and this
registration site is controlled by Promoter from its offices within the State of Texas. The Event’s
registration website can be accessed from all 50 states, as well as from other countries around the
world. As each of these jurisdictions has laws and regulations that may differ from those of the
State of Texas, by registering for the Event through this site, Attendee and Promoter agree that
the statutes and laws of the State of Texas, without regard to conflicts of laws principles, will apply
to all matters relating to use of this site (whether grounded in tort, contract, law, or equity) and any
injury incurred by Attendee (whether grounded in tort, contract, law, or equity) in connection with
the Event. In the case of a dispute, Attendee and Promoter agree that any litigation arising between
the Parties shall be brought only in the state or federal courts having subject matter jurisdiction in
Tarrant County, Texas. Attendee irrevocably and unconditionally consents to the jurisdiction of any
such court and irrevocably and unconditionally waives any defense of an inconvenient forum; any
objection to venue with respect to any such action or proceeding; and any right of jurisdiction on
account of the place of residence or domicile of any individual or company that is a party to such
action or proceeding.

Acknowledgment of Understanding

By signing below, I the Attendee, acknowledge that I have read the foregoing Release and Waiver
of Liability and understand its contents and terms; that I am at least eighteen (18) years old and
fully competent to give my consent; that I understand that I am giving up substantial rights,
including my right to sue; that I give my voluntary consent in signing this Release and Waiver of
Liability as my own free act and deed with full intention to be bound by the same, and free from
any inducement or representation; and that I intend my signature to be a complete and
unconditional release of all liability to the greatest extent allowed by law.
Attendee acknowledges and agrees that if any of the provisions in this Release and Waiver of
Liability are found unlawful, void, or for any reason unenforceable, then that provision will be
considered severable and will not impact the validity and enforceability of the remaining provisions.

Attendee consents to this Release and Waiver of Liability electronically pursuant to the laws of
the United States and the State of Texas, including but not limited to, the Electronic Signatures in
Global and National Commerce Act, and the Uniform Electronic Transactions Act and other
similar laws, rules, and regulations.

Please print a copy of this agreement for your records.

IF YOU DO NOT ACCEPT THESE TERMS PLEASE DISCONTINUE YOUR REGISTRATION
FOR THIS CONFERENCE.

Contact:
Kelly Carden
214-766-4363
Kelly@cryoconvention.com

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October 17, 2025 6:31 am CDT

Attendee Waiver 2026 Uploaded by Thomas Picolo-Donnelly - tom@simplifybiz.com IP 5.64.65.139